To accepts bids User will: 

  1. Click on bids.
  2. Choose preferred bid to accept
  3. Click on the dotted button. Fig.26 bids landing screen.
  4. Click on dotted button to review accepted bid.
  5. Review the overview and technical requirement screen. On technical requirement screen, answer question accordingly (if set as required).
  6. Click on commercial requirement to input pricing; it has a table log that shows:
  • SN (serial number).
  • Item description.
  • Price. 
  • Quantity.
  • Discount.
  • Amount.

Fig.29 commercial requirement screen. 


7. Click save as draft to save changes after inputting the necessary detail. 

8. Click on respond.

9. Click submit.

Fig.30 popup screen to save changes.


  • When a bid have been successfully responded to the status of bid becomes submitted, it will be evaluated by an authorized user (buyer). Fig.32 status of the bids changes to submitted after successfully responding to bid.


  • When bid is evaluated and accepted (by the buyer), it reflects back in bids as negotiation (status). This signifies that buyer wants to negotiate, this gives the supplier an avenue to reduce price or give discount on product/service if need be. 
  • You have to review and respond to bids in negotiation status for it to be awarded. 

Note: Bids can be awarded without going through the negotiation stage.